When

What 

How

Timeline for Corporate Members

2024 Corporate Ranking

RSVP for Site Visit & Corporate Sales Day 

Consultation Hours [Topic: Timeline]

EULAR will send out the following:

• The Timeline including important dates starting August 2023 + 2024 Corporate Ranking
• Invite for Site Visit (21 & 22 September) & Corporate Sales Day (2 October). RSVP by deadline: Friday, 1 September 2023.
• Consultation Hour [Topic: Timeline] in August 2023.

Consultation Hours

EULAR offers consultation hours to answer open questions on the Timeline on Thursdays; 17, 24, 31 August 2023 at 15:00 CEST

Investment Opportunities (IO) Manual

Venue Layout

Code of Practice

Consultation Hours [Topic: IO Manual]

Deadline for:

EULAR will send out the Investment Opportunities (IO) Manual, Venue Layout and Code of Practice to corporate members.

+ Consultation Hour [Topic: IO Manual] in September 2023.

Production specifications such as bleed/crop space, format, resolutation will be communicated in February 2024.

Tuesdays & Thursdays,

5 – 28 September 2023

Consultation Hours

[Topic: IO Manual]

EULAR offers consultation hours to answer open questions on the IO Manual every:

• Tuesdays: 5, 12, 26 September @ 15:00 CEST
• Thursdays: 7, 14, 28 September @ 15:00 CEST

EULAR is pleased to welcome all corporate representatives who have RSVPed for this onsite visit.

Registration ticket prices

Abstracts submission Open

Ticket prices for EULAR 2024 will be published to all on the website

Note: Sales starts only on 1 November 2023.

Abstracts submission is now open for all. Please check the website for more information, deadline: Monday, 15 January 2024.

Official start of corporate sales onsite in Vienna for EULAR 2024

Corporates will receive a sales summary to be acknowledged (via email) as soon as possible, deadline: Wednesday, 11 October 2023.

Signed Booking Form (IO Manual) to be returned to EULAR by deadline: Tuesday, 31 October 2023.

Wednesday,

11 October 2023

Deadline for:

Email confirmation of Sales Summary

IO Agreement

Contact Form

Corporates to confirm via email the Sales Summary of the Sales Day.

Upon receiving confirmation email, companies will receive the:

• IO Agreement for signature by deadline: deadline: Tuesday, 31 October 2023.
• Contact Form to be completed by deadline: deadline: Friday, 8 December 2023.

Thursday, 12 October – Tuesday, 31 October 2023

Corporates to submit the signed Booking Form (IO Manual) and IO Agreement by deadline: Tuesday, 31 October 2023.

Invoice

SS & CTE Information Template

Speaker Licence Agreement

Company Information & Logo (high definition in JPG or PNG)

After receiving the signed booking form, EULAR will send the:

• Invoice
• Speaker Licence Agreement to be completed by deadline: Friday, 17 May 2024
• Company Information & Logo (high definition in JPG or PNG) to be submitted by deadline: Friday, 23 February 2024
• SS & CTE Information Template to be completed by deadline: Friday, 23 February 2024 

1. Session title (no changes after submission)
2. Learning objectives (no changes after submission)
3. Presentation titles (no changes after submission)
4. Faculty (can be changed later on if needed)

Consultation Hours

[Topic: Exhibition Services]

[Topic: Satellite Symposium & Consult-the-Expert]

Tuesday,

Deadline for:

• Signed Booking Form (IO Manual)
• Signed IO Agreement

End of Sales Priority to EULAR Members

Last day to submit the signed booking form (IO Manual) and IO Agreement to secure your purchases.

Final day of IO sales priority to EULAR Corporate members.

Wednesday,

1 November 2023

Registration ticket sales open!

Sales for EULAR Corporate non-Members

Ticket sales for 2024 opens for all on the website.

Opening sales for EULAR Corporate non-Members

Deadline for: Contact Form

All contact forms including 2 main contacts for EULAR OBS should be uploaded in the EULAR shared folder for EULAR to accredit contacts.

*Note: moving forward, EULAR will only communicate with accreditated contacts stated on the contact form.

Contact Form – General Assembly & Congress Debrief

Exhibition Technical Manual

Invitations will be sent for:

• EULAR General Assembly to be completed by deadline: Friday, 26 January 2024.
• EULAR 2024 Congress Debrief to be completed by deadline: Friday, 3 May 2024.

Kindly RSVP your attendance.

Exhibition Technical Manual will be shared with all companies.

EULAR will send the SS & CTE guide to all corporates.

Thursdays,

11 January – 15 February 2024

Consultation Hours

[Topic: Exhibition Services]

EULAR offers consultation hours to answer open questions on Exhibition Services on Thursdays @ 08:30 - 09:00 CET & 14:30 - 15:00 CET:

• 11, 18, 25 January 2024
• 1, 8, 15 February 2024

Wednesdays,

17 January –

13 March 2024

Consultation Hours

[Topic: Satellite Symposium & Consult-The-Expert]

EULAR offers consultation hours to answer open questions on Satellite Symposium & Consult the Expert on Wednesdays @ 15:00 CET:

• 17, 31 January 2024
• 14, 28 February 2024
• 13 March 2024

Deadline for:

EULAR 2024 General Assembly

Onsite investment items:

production specifications

Deadline for:

• SS & CTE information template
• Company information & logo
• Title of the abstracts

Last day to submit in the EULAR shared folder:

• Satellite Symposium and Consult the Expert information template
• Company information and logo (high definition in JPG or PNG)
• Title of the abstracts that you wish to present in your Corporate Scientific Walkway

Upladed SS & CTE Guide with stage setup

SS & CTE up on the EULAR 2024 website, under industry programme

EULAR will share a more detailed guide with all information of the onsite stage setup.

All approved sessions will be put up on the EULAR 2024 website with a link to the session details provided. This will also be sent to AIFA for approval.

EULAR will offer personalised consultation hour for each Satellite Symposium.

Deadline for:

• Artworks of all investment items

• CTE headsets & live streaming

All artwork items to be submitted in your EULAR shared folder.

This includes:

• digital advertising
• onsite branding investments
• digital branding of the Chairs' table and digital lectern
• company logo for the Hospitality Suite
• company logo for the Hospitality Meeting Room

Corporates to confirm if headsets and live streaming are required for CTE.

Deadline for:

• EULAR 2024 Online Booking System (OBS)

• Additional add-ons with M-Events

Deadline to order furniture and fittings orders via EULAR OBS.

A surcharge of 25% for orders placed after 23 April 2024, 23:59 CEST.

Deadline to order additional add-ons with M-Events.

A surcharge of 50% for orders placed after 23 April 2024, 23:59 CEST.

Deadline for:

EULAR 2024 Congress Debrief

UEMS-EACCME & MedTech Europe Accreditation

Friday, 17 May 2024

Deadline for:

Speaker License Agreements

All signed speaker license agreements to be uploaded in EULAR shared folders.

Deadline for:

Evaluation & Polling Questions

Last day to submit in your EULAR shared folder: SS Evaluation & Polling questions

Deadline (II) for:

Online Booking System (OBS)

Deadline to order furniture and fittings orders via EULAR OBS. The OBS will be closed on 29 May 2024.

All orders by manual booking via exhibitionservices@eular.org

A surcharge of 50% for orders placed after 28 May 2024, 23:59 CEST

Deadline for:

Presentation Slide Decks uplaod online

EULAR 2024 General Assembly Meeting

Onsite:

Satellite Symposium rehearsal

EULAR will offer a 1 x 45-minute rehearsal per Satellite Symposium in the booked session room.

Note: Consult-the-Expert will be a live only session in actual time (no rehearsal)

Corporate Members are invited at an allocated area by EULAR for a debrief and light refreshments.

Monday, 17 June –

Tuesday, 31 December 2024

EULAR On-demand Platform